Administrative Assistant, Production
3.
4 Elk Grove Village, IL Elk Grove Village, IL Job Overview:
Asa Production Administrative Assistant,you'll be responsible for providing administrative support to property management teams on behalf of clients.
The Production Administrative Assistant interacts with a diverse group of clients and vendors, as well as internal contacts at all levels of the organization.
You will exercise effective time management skills and a strong attention to detail to effectively prioritize and organize.
This role is available at our Suburban corporate office in Elk Grove Village, Illinois.
Your
Responsibilities:
Process incoming mail, checks, special deliveries, and packages including proper sorting and distribution of mail.
Send proper items via courier to correct offices; sort and distribute items being returned via courier.
Compile and send checks to lockbox twice weekly.
Process incoming scanning requests and upload to appropriate databases, as requested.
Assist in applying postage for outgoing mail as requested by Sr.
Production Assistant.
Monitor inventory of office and kitchen supplies and inform supervisor when items need replacing.
Provide reception coverage for lunches, breaks and time off.
Data entry of diverse information including leases, Certificates of Insurance and Information forms.
Assist with sending records to storage by packing up documents and tracking.
Order Special Delivery Services including 2-day, overnight, or same day mail deliveries, where tracking is required, on behalf of associations or staff.
Order UPS, USPS, and FedEx supplies as needed.
Communicate and assist staff with any requests such as mailings, copies, scans, supplies or training on machines.
Communicate with clients, employees, and vendors to answer questions, explain information and address complaints.
Compile, copy, sort, scan and file records of office activities, business transactions, and other activities.
Review files, records, and other documents to obtain information to respond to requests.
Skills &
Qualifications:
High school diploma or equivalent required.
Associate's degree or equivalent preferred.
One to two years' experience in administration and mail processing.
Experience in property management, real estate, or residential management industries preferred.
Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions.
Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time.
Superior oral and written communication skills.
What We Offer:
As a full-time associate, you will be eligible for full comprehensive benefits including your choice of multiple medical plans, dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance.
You will also be eligible for company-paid life insurance and benefits from our employee assistance program.
In addition, you will be eligible for paid time off, paid holidays, tuition reimbursement, and a 401(k) with company match.
Disclaimer Statement The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.
It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
#LI-MM1.
Estimated Salary: $20 to $28 per hour based on qualifications.
4 Elk Grove Village, IL Elk Grove Village, IL Job Overview:
Asa Production Administrative Assistant,you'll be responsible for providing administrative support to property management teams on behalf of clients.
The Production Administrative Assistant interacts with a diverse group of clients and vendors, as well as internal contacts at all levels of the organization.
You will exercise effective time management skills and a strong attention to detail to effectively prioritize and organize.
This role is available at our Suburban corporate office in Elk Grove Village, Illinois.
Your
Responsibilities:
Process incoming mail, checks, special deliveries, and packages including proper sorting and distribution of mail.
Send proper items via courier to correct offices; sort and distribute items being returned via courier.
Compile and send checks to lockbox twice weekly.
Process incoming scanning requests and upload to appropriate databases, as requested.
Assist in applying postage for outgoing mail as requested by Sr.
Production Assistant.
Monitor inventory of office and kitchen supplies and inform supervisor when items need replacing.
Provide reception coverage for lunches, breaks and time off.
Data entry of diverse information including leases, Certificates of Insurance and Information forms.
Assist with sending records to storage by packing up documents and tracking.
Order Special Delivery Services including 2-day, overnight, or same day mail deliveries, where tracking is required, on behalf of associations or staff.
Order UPS, USPS, and FedEx supplies as needed.
Communicate and assist staff with any requests such as mailings, copies, scans, supplies or training on machines.
Communicate with clients, employees, and vendors to answer questions, explain information and address complaints.
Compile, copy, sort, scan and file records of office activities, business transactions, and other activities.
Review files, records, and other documents to obtain information to respond to requests.
Skills &
Qualifications:
High school diploma or equivalent required.
Associate's degree or equivalent preferred.
One to two years' experience in administration and mail processing.
Experience in property management, real estate, or residential management industries preferred.
Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions.
Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time.
Superior oral and written communication skills.
What We Offer:
As a full-time associate, you will be eligible for full comprehensive benefits including your choice of multiple medical plans, dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance.
You will also be eligible for company-paid life insurance and benefits from our employee assistance program.
In addition, you will be eligible for paid time off, paid holidays, tuition reimbursement, and a 401(k) with company match.
Disclaimer Statement The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.
It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
#LI-MM1.
Estimated Salary: $20 to $28 per hour based on qualifications.
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